Real Estate Development Assistant – Ft. Lauderdale, FL

If you enjoy using your administrative skills in a small, family environment, read on!  We are a small, family owned real estate development firm seeking an organized and detail oriented Assistant.  You will be a “utility player” and be responsible for many aspects of our business:  bookkeeping, lease administration, property management and other general administrative duties.  Because we are small, there is no hierarchy here which allows us to make decisions quickly.  We have a great reputation and have survived the economic downturns.  We give back to our community and are very involved with the Boys & Girls Club as well as other charitable organizations.

Our ideal candidate is a hands-on professional who is comfortable doing it all.  We intend to stay small in order to remain competitive and take on deals that are more difficult or take longer to complete.  What does that mean for you?  Over time, your responsibilities will grow, learn a lot and increase your sphere of responsibilities.

Snapshot of key accountabilities:

  • Bookkeeping
    • Bank reconciliations, payables and receivables in Quick Books
    • Bank draws – put them together, evaluate contractor’s draw request and match to bank
    • File sales and payroll taxes


  • Lease administration
    • Track due dates for critical items such as deposits, rent, notices of completion, rent adjustments
    • Collect rents, insurance certifications and lien releases


  • Property Management
    • Monitor the vendors to be sure they are doing what they should be doing, e.g. parking lot lights must always be working
    • Research contractor pricing and solicit bids, prepare budget for common area expenses
    • Visit the properties to be sure everything is in working order
    • Maintain list of contractors and dispatch the appropriate vendor to fix any issues that affect our tenants, such as roof leaks, plumbing, etc.


  • General administrative
    • Maintain property, lease and contract files for all tenants and vendors
    • Answer phones
    • Process incoming and outgoing mail
    • Manage materials and supplies
    • Buy lunch when requested
    • Type correspondence

Traits required for success:

  • Produces high quality, detailed work
  • Patient with repetitive routine
  • Very conscientious and careful; wants to it right and without risk to the company
  • Derives satisfaction from doing good work for the company

 Skills/Experience/Knowledge Required:

  •  Minimum 3 years experience in the commercial real estate industry including property management and leasing
  • Understanding the parts of a lease and be able to abstract those items
  • Able to create a budget and compare budget to actual expenses
  • Understanding of bank draws
  • Proficient with MS Word, Excel and Outlook
  • Proficient with Quick Books
  • Familiarity with property management software
  • Experience with or a desire to learn pro forma modeling
  • Degree – of value