Project Administrator – Lake Worth, FL

Project Administrator – come join a winning team!

If your ideal job is to be with a company on the move, read on. This is your opportunity to join a winning team and showcase your organizational, follow up and coordination skills with a growing HVAC company. We are not just your ordinary air conditioning company. EDS Air Conditioning is a progressive company where we leverage technology, provide training and pride ourselves on the highest level of professionalism and workmanship. Serving the Palm Beach County and surrounding areas, EDS provides both residential and commercial comfort solutions to our customers. As our founder and President says, “we guarantee everything we do or my name is not Ed Sasso”.

Why EDS?

  • We are a progressive, tenacious and fun team – weekly football pools and ice cream included!
  • We invest in cutting edge technology to make our jobs easier – we are almost paperless and with the goal of being 100% paperless
  • We provide ongoing training for our technicians so they can become the best in the business
  • Our staff are all clean cut professionals and drug free
  • We do not sub-contract our work, ever
  • Our mantra is that failure is not an option


The Project Administrator will be responsible for supporting our Director of Construction and Project Manager with all aspects of our projects.   You will be in charge of keeping the ball in the air at all times from the inception to conclusion of our projects.


Snapshot of key accountabilities:


  • Write proposals and letters
  • Establish permits and follow through with the entire permitting process including job site inspections
  • Conduct “walk throughs” of potential jobs in order to have a clear understanding of the project
  • Organize and maintain job/project folders through closing of jobs and close out documents for GC’s
  • Monitor and oversee the bidding process
  • Order material, equipment, parts through established purchasing procedures
  • Process invitations to bid
  • Submit requests for information
  • Produce change orders and submittals
  • Monitor all daily logs and weekly time sheets
  • Maintain training calendar


Traits required for success:

  • Exceptional attention to detail with a focus on quality and correct results
  • Works comfortably with established procedures
  • Handles repetitive work without becoming impatient while maintaining continuity of workflow despite interruptions
  • Strong customer service orientation which is helpful and responsive
  • Excellent follow up skills
  • Conscientious and cautious – avoids risk at all costs for the company




  • Proven administrative experience
  • Construction experience or open to learning the construction process
  • Excellent oral and written skills
  • Proficient with MS Office (Word, Excel and Outlook)
  • Excellent grasp of technology and computerized systems
  • Valid and insurable Florida Driver’s License