Chief Operating Officer – Coral Gables, FL

Chief Operating Officer – Mid-Size Coral Gables Law Firm

If the idea of using your business acumen and operational experience gets you excited, read on!    We are seeking a hands-on COO to lead our boutique law firm located in the heart of Coral Gables.  We are an established firm with an outstanding reputation in construction, homeowner association and real estate law.  Our team of attorneys and supporting staff are one of the most respected in our field.  This is a wonderful career opportunity.  Our operations are working well.  All we are missing is you!

About the position:

Reporting to our Managing Shareholders and Executive Committee, you will be responsible for providing financial oversight and overseeing the day-to-day firm operations including, budgeting, financial forecasting and evaluation, managing the Marketing/HR/IT/Docketing departments, and many other aspects of our firm’s business.

Key initiatives include:

  • Oversee day-to-day aspects of firm operation in offices located in Dade, Broward and Palm Beach counties
  • Provide suggestions for increasing profit and reducing costs
  • Analyze potential risks and oversee all risk management issues
  • Propose action plans to ensure the firm’s financial objectives are achieved
  • Supervise preparation of monthly and annual financial reports and forecasts
  • Analyze financial reports for trends and suggest revisions to budgets and forecasts
  • Annual 401(k) administration and enrollment
  • Manage interaction with landlords, office lease renewals, physical plant issues, major equipment purchases/leases, office furniture and artwork, refurbishing projects
  • Primary contact with outside service vendors, such as computer network integrator, copy machine provider, legal research provider, e-discovery vendors, section 125 plan administrator
  • Maintain compliance with business tax licenses, attorney CLE credits, and annual attorney bar dues and memberships
  • Assist HR with on boarding and development of training program for new employees
  • Coordinate Bi-Monthly administrative staff meetings

Traits required for success:

Our ideal candidate connects with people quickly in a persuasive manner, leads and does the work, while promoting team involvement and participation. Selling ideas to others and the ability to work, train, teach, mentor and motivate a team are key to this position.  You must have a strong sense of urgency, balanced by knowledge and motivation to accomplish the work in complete and accurate detail and in accordance with our firm’s standards and policies.  Strong follow up of delegated work along with decision making based on input from others are critical to success in this position. Communications skills and the ability to express and listen to different opinions, while maintaining efficiency are of utmost importance.

Skills/Experience/Knowledge required:

  • 10+ years of experience in an operations managerial position
  • Strong financial skills in analyzing financial reports, budgets, forecasts
  • Understanding of 401(k) administration
  • Law firm experience with knowledge of law firm operations is preferred
  • Bachelors Degree in Business Administration with minor in Accounting, Finance or related field strongly preferred
  • MBA preferred but not mandatory
  • Strong communication skills and strategic thinker and planner
  • Advanced Excel software skills required
  • Knowledge of PerfectLaw software is beneficial but not mandatory